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Ignoring proper grammar and etiquette: Emails are reflection of you, so failing to proofread every email before you send them just validates your ignoramus status. Some people do this to attempt to claim credit or pass responsibility - all it does is elevate your level of douchebaggery. Using CC inappropriately: Never include a supervisor or other party unrelated to the conversation you are having. Failing to do so will expand other's email distribution lists and shrink your reputation for privacy protection. It is not, and more importantly, that inappropriate joke or comment just inculpated the person to whom you sent the email.įailing to use BCC with distribution lists: When sending an email to numerous recipients, always include email addresses in the blind carbon copy (BCC:) line. Sending inappropriate content: Never - ever - assume that what you write in an email is private. albums.ĭiscussing sensitive matters: Confidential or sensitive matters should never be sent via email, unless you are attempting to establish a trail of responsibility and liability - which just makes you annoying.
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You are doing it wrong full#
Be transparent, and include the full link for them to consider, and never include links to improper or compromised websites (including dreaded YouTube "blackhole" links).Īsking for personal or sensitive information: Regardless of how well you know your recipient, never ask for personal or sensitive information to be sent by email, including logins or passwords or favorite Kenny G. Including improper links: With the growing awareness of cyber security challenges, hyperlinks, unknown website links and shortened URLs can create an uncomfortable situation for your recipient.
You are doing it wrong how to#
Learn how to minimize file sizes and avoid including compressed “zip” files, which may get bounced for security reason and any " selfies", which may get bounced for social reasons. Everything else can wait.Īttaching large or questionable files: Avoid large files that take up space and are a pain to download.
You are doing it wrong free#
The only topics that qualify as urgent are impending deadlines, disciplinary actions or free food in the breakroom. And ditto for the alcohol.Ībusing the "urgent" setting: Avoid being the " boy who cried wolf" by using the urgent button on every email. If the email recipient may not understand why you are writing, introduce and briefly explain the reason for your email. Not introducing your topic: Ditto for your message.
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If alcohol was involved, you may want to make the introduction longer. Not introducing yourself: If the recipient may not remember you right away, save them the hassle of searching their contacts for your email address by providing a brief introduction and explanation of how you met or know each other. Clearly describe the purpose of your email so that if you aren’t cool enough to pass the first criteria, at least you can win them over with the second. Including vague subject descriptions: We all look to the "sender" first when deciding whether to open an email, then to the "subject" line. With that said, here are a few common email mistakes you can avoid.